Minutes of the TUA Committee Meeting
4th August 2005, Shipwright’s Arms Hotel, Battery Point

Meeting open: 5:20pm

Present: Mike, Joe (until 5:28), Jem, Shavawn, Jeff, Dave (6:00)

Apologies: Tim J, Tim P, Stew

Confirmation of last minutes: Shavawn, seconded Mike

Correspondence: ASC letter to Shavawn on funding & sponsorship

Business arising from the minutes:

1. League organisers manual (Joe)
Draft copy submitted at meeting by Joe.
2. Summer League - Final report + financials (Stew/Tim)
Shavawn still waiting on some receipts from Stew before financial report can be finalised and submitted.
3. Autumn League (Joe)
Joe: Final report is that it was a good league, though it’s had its problems.  Financials have been sorted with Shavawn, and I think everything is finalised.  The turnout was up and down all season, but I guess that's to be expected with an autumn league.  Mostly the feedback was very positive, and I'll present the official figures when I get some more forms back in.
Shavawn: $275 profit on league.
4. League trophies (Joe)
Joe: Individual trophies for winners seem to work out to be just too expensive.  Minimum cost is $7 per trophy, so with the spirit and winners getting them, 9 people each say, that's 18x7 is almost 100 on trophies.  Is it worth it?  Is it worth increasing fees slightly to cover this cost?
Shavawn: will investigate finding cheaper alternative.
5. Winter Indoor League: progress (Joe)
Joe: Disappointing.  Very hit and miss turn out for the first week. Almost no beginners and I had spent a lot of work trying to create balanced teams.  It was disappointing to see my hard work come undone by having a number of players just not turn up.  This means I'll have to do more work to re-jig the teams before next week, but really who knows what turn out we will get.  Also, due to the number of beginners being low means that this league will be fairly intense. This will make it very difficult to introduce beginners to the sport.
6. Spring League planning & venue
Tim P: Application for both Sandown 1 & 2 submitted to HCC. Applied for Summer League at the same time. Confident we’ll get both fields, but it still needs to go through the formal HCC field allocation process. If we can’t find an organiser I (Tim P) will put my hand up, however someone new would be appreciated.
Joe: Not keen to run, but could help out with finances and results.
Jem: Will approach Tim P about running, and Matt S and Aaron P about helping out.
7. Two-Hat VII (Jemery/Dave)
Jem: appears I will be the TD, however I’d like to make this my last. Venue to be North Hobart Oval. Looking into applying for liquor licence. Will approach Tim J, Joe and/or Matt S to run party.
8. Mixed Nats (Shavawn)
Shavawn: still concerned about numbers. Felix has been talking with Asher in Canberra about a joint Tas-ACT team if Tassie cannot get enough numbers for an independent team. If there is enough interest we may start training in a couple of weeks, with Shavawn, Ashleigh and Tim P to coach.
Joe: happy to help with management of the team, but I’d like to know soon if anything’s going to happen.
9. Nationals 2006 (Mike)
         Nothing to report.
10. WUCC 2006
Shavawn/Jem/Mike: unlikely to be an independent Tasmanian team for any division, so Tassie players will likely be free-agents for mainland teams.
11. OSR Grant (Shavawn)
Shavawn: Looking into ordering scoreboards for Two-Hat. Order sent to discraft for new discs; waiting on quote. Hopefully these will arrive before the Two-Hat.
12. Strategic Plan (Tim)
Tim P: No progress. Hope to address this during Spring League.
13. Sponsorship (Tim)
Tim P: Do we want to pursue sponsorship for Spring League and/or the Two-Hat? I have discussed this with some business owners I know, who have indicated they would be interested in seeing a proposal.
Jem: Not keen on further sponsorship for Two-Hat this year since we already have a Sport & Recreation grant.
14. Launceston/Burnie group - progress (Tim)
Tim P: A summer initiative? Interest is still there from respective councils, just a matter of making it happen. Also have some rough quotes on bus transport. Is there enough interest to go though?
15. Youth co-ordinator's report (Joe)
         Joe: Submitted report to National Youth Co-ordinator last week.
16. AFDA coaching (Mike)
Mike: no news.
Shavawn: Myself and Ashleigh to coach mixed nationals team. I will have a better idea of when this will begin in the next few weeks.
17. TUC report (Jeff/Shavawn)
Jem: In principle support for proposal by Aaron for 3 teams for 2006. Problem will be getting enough numbers each week, considering we barely have enough for 7-on-7 at present.
18. National Ultimate Frisbee League: 2006 (Mike/Shavawn)
Nothing to report.
19. Women's development (Shavawn)
         Nothing to report.
20. Tas Uni report (Shavawn/Mike)
         Nothing to report.
21. CSIRO/Uni Challenge (new name?)
	Nothing to report.
22. Tasmanian Individual Championships (Joe)
         No progress.
23. Sportscover Sponsorship (Mike)
	Mike: missed out on 2nd round. 3rd round to be announced in week of 3rd October
24. Southern Regional Championships 2006 (Joe)
	Joe: No progress. Still happy to do this if we decide to bid for it.
25. Uni Games (Shavawn)
Shavawn: UTas is unlikely to send a team.

# Financial report (Shavawn) including expenditure to approve:
Report attached.

Expenditure to approve:
$400 – Winter League court hire
$100 – Prizes for winter league
$33.64 – To TD of winter league (Joe) to pay for league fees
$300 – T-shirts for Two-Hat VII
$400 – for Shavawn to attend AFDA Conference on 13-14 August in Sydney

# Other business
1. AFDA Conference (13-14 August, Sydney)
	Shavawn to attend. $400 approved by TUA for travel expenses.

Next Meeting: 29th September 2005, Shippies 5pm

Meeting closed: 6:45pm