Minutes
Tasmanian
Ultimate Association
Wednesday,
13 November 2002
Present:
Shavawn, Madeleine, Jemery, Jeff, Dan, Leslie
Apologies:
Joe, Mamoru
The
Committee accepted that the previous minutes were a true and accurate account
of the meeting.
Spring
League coordinator, Jeff, reported that there are still quite a few players who
haven’t paid yet (approx. 10 out of 46 not paid). He will continue to chase up
these truant players. However, costs for field hire, etc have been covered
already. The Tequila Bats are doing well for their first season playing. They
exemplify the benefits of having a team focus. It was suggested that the next
league will encourage people to put together teams and foster good spirit, and
team tactics. The league finals have been tentatively scheduled for 17
December, Jeff will poll players to see if the date is too close to the X-mas
rush. It was also suggested that the teams could contribute to the end of season
BBQ to save some money, and generate more community spirit –ie. bring a plate
format.
A
player was seriously injured, snapping his achilles tendon last week in his
second game ever. Jemery is working on AFDA insurance coverage for him. Jeff
will pass around a hat next game to collect for a gift for Ian. Leslie
volunteered to make him a card. There was discussion of the importance of
warming up prior to the games, but it is an unrealistic expectation as 6pm is a
tight start for people turning up after work. It was suggested to invite a
physio therapist to come and talk about potential injuries from ultimate, but
Jeff questioned the appropriateness of doing so. We do not want to preach to
people about how to warm up and exercise. Jemery reiterated that AFDA insurance
only covers new people for 3 games (unless they have already paid their AFDA
fees), so we need to ensure that all regular players are paid up. It was
decided that in coming leagues, everyone has to pay by the 3rd week.
It will be the teams’ responsibility to have all registrations paid up to the
league coordinator otherwise they will have to forfeit until it is settled.
Leslie
is still keen to organise summer league and will talk to Jeff about passing on
the torch and writing down a few things to assist future league organisers.
There was discussion of changing the league night back to Monday, Leslie will
check field availability. Currently the fields are booked from 21 January. It
was decided to aim for a 7/side league as spring league has consistently had at
least 6/side and it’s just a little more effort to get one more player. The
men/women ratio will be 5/2.
The
committee discussed what to do with pick-up players and it was decided that
they are not allowed to play in the finals. The league organiser will decide
what team the pick-up will play on unless it is a pre-arranged agreement with a
team (ie. team knew in advance that it would be short of players so invites
someone to play with them). Team captains must also agree to the other team
having pick-ups and have veto power, ultimately. A list of pick-up players will
be compiled and distributed to all teams.
The
summer league will continue emphasising the importance of the role of team
captains. Encouraging new or other players to be team captains will allow more
experienced players to share their experiences and the responsibilities of such
a leadership role. Also it will expose new players to a new aspect of ultimate.
Captains will be encouraged strongly to involve ALL their team, including
women, newbies, and less skilled players.
Madeleine,
Shavawn and Leslie have not had much opportunity to meet over cups of tea, but
have decided to organise a women’s workshop in mid-January prior to the start
of summer league, and another one in March at the beginning of the Uni year.
The WDT will utilise their resources at WomenSport and recruit women via spring
league players, work connections, strategically placed flyers, and word of
mouth. The format of the clinic is to be decided but may possibly involve a bit
of skills and playing in the morning and then a social BBQ afterwards.
The
main concerns about the TUA incorporating are financing the TUA and filling the
executive positions ie. the sustainability of the TUA. Issues arising are
membership –whether being a Tas player with AFDA membership means you are a TUA
member or will people have to join in addition; liability –Mamoru wants a
specific clause about liability included; and income –where will it come from?
Having a fundraising event was suggested in order to put some seed money into a
TUA bank account. Shavawn, Jemery, Jeff and Madeleine have agreed to take
executive positions for the first term. It was agreed that the first AGM will
take place after summer league finals, at the BBQ, and a separate constitution
meeting will be held on 1st December, after the TUC.
Financial
report tabled by Jemery.
Jeff
has taken over from Mamoru. At present there is a lack of interest in playing
nationals. There is a feeling that it is too early to organise, and after X-mas
is a better time to start.
Beach
tourni: is a great idea and Shavawn volunteered to be TD. Suggested dates and locations
were around April Fools, and on Bruny Island.
Indoor
Pick-up: Joe will organise one-off events rather than a league.
Two
more rounds: Dec 1, Dec 15.
The
next meeting will be TBA in mid-January, and not a Wednesday.
Appendix
1
|
Event |
Date |
Location & TIME |
TUC |
Saturday, December
1 |
Sandown fields
8:30am |
|
Constitution
meeting |
Saturday, December
1 |
TBA |
|
TUC |
Saturday, December
15 |
Sandown fields,
8:30am |
|
Spring League
Finals |
Tuesday, December
17 |
Sandown fields, 6pm |
|
Nationals training
start |
after 1st
week January |
TBA |
|
TUA meeting |
mid-January 2003 |
TBA |
|
Summer League start |
3rd week
January |
Sandown fields, 6pm |
|
Womens skills
clinic |
mid-January |
TBA |
|
Womens skills
clinic |
March |
TBA |
|
Beach Tournament |
March/April |
Bruny Island |
**events, dates and
times are all subject to change
Appendix
2
|
Financial Statement for Two-Hat IV |
|
|
15-Nov-02 |
|
|
|
|
|
INCOME |
|
|
registration collected to
October 12, 2002 |
$ 1,540.00 |
|
t-shirt sales (2001 +
2002) |
$ 35.00 |
|
Uni club contribution |
$ 100.00 |
|
choc and drink sales |
$ 118.15 |
|
post tourney sales |
$ 45.00 |
|
|
|
|
Total income |
$
1,838.15 |
|
|
|
|
EXPENDITURE |
|
|
|
|
|
itemised expenses
(excluding party) |
|
|
field hire ($21/hr x 2
fields x 7 hr) |
$ 308.00 |
|
t-shirt + printing (60
shirts) |
$ 971.15 |
|
lunch + fruit |
$ 160.00 |
|
choc and drink purchases |
$ 81.55 |
|
prizes ($30) |
$ 24.67 |
|
discs ($20 x 0) |
$ - |
|
|
|
|
Expenses (excluding
party) |
$
1,545.37 |
|
|
|
|
itemised party expenses |
|
|
venue (Polish Club hire deposit) |
$ 50.00 |
|
venue (Polish Club
balance) |
$ 120.00 |
|
party costs (food +
extras) |
$ 70.00 |
|
|
|
|
Total party expenses |
$
240.00 |
|
|
|
|
Total expenditure |
$
1,785.37 |
|
|
|
|
|
|
|
PROFIT (to 15 November
2002) |
$
52.78 |
|
|
|
|
|
|
|
Assets in hand |
|
|
drinks (8 - $1.50 each) |
$ 12.00 |
|
chocolates (19 - $0.50
each) |
$ 9.50 |
|
2001 t-shirts (7 - $10
each) |
$ 70.00 |
|
2002 t-shirts (7 - $15
each) |
$ 105.00 |
|
|
|
|
Value of assets |
$
196.50 |
|
|
|
|
Profit + assets (to 15
November 2002) |
$
249.28 |