The Tasmanian Ultimate Association Inc. (TUA) is the peak body in Tasmania for flying disc ("frisbee") sports. The TUA is fully affiliated with the Australian Flying Disc Association which has a $10,000,000 public liability insurance policy with QBE.
The Tasmanian Ultimate Association was formally constituted on March 17 2003 when an IGM was held, a constitution was formally adopted and office bearers and a committee were elected. The constitution is available in a variety of formats, including pdf (113KB) and dvi (60KB) format.
The TUA's Certificate of Incorporation (available in pdf (138KB) or jpg (60KB) format) shows our incorporation date of March 26, 2003 and Incorporation Number: IA08706.
The Tasmanian Department of Justice and Industrial Relations has a department of Business Affairs which provides information and services associated with the administration of the Associations Incorporation Act 1964.
The Act and Regulations may be obtained from the Printing Authority of Tasmania Bookshop, 2 Salamanca Place, Hobart.
References are as follows:
Association Incorporation Act 1964 reprinted as at the 1st May 1986 and amendments;
Associations Incorporation Regulations 1965; and
Associations Incorporation (Model Rules) Regulations 1965 Statutory Rule No. 164 of 1965 and amendments.
The TUA has an Australian Business Number (ABN): 33 234 194 927.
This section is provided primarily for TUA league organisers and tournament directors. If you need to pay money to the TUA and you are neither a league organiser nor a tournament director, you probably don't need to be reading this! Check out the instructions for payment on the appropriate tournament or league registration page in this case.
The TUA has an account with Connect Credit Union (BSB 807009). If you want to pay some money to the TUA, you can deposit it in this account, in the name of Tasmanian Ultimate Association Inc., Member number 511169, Account Number 12246858. Deposits can be made electronically (e.g. by using internet banking from your own bank account: in this case you will probably need to specify the BSB and Account Number, and you should be given the option to make a short comment/note with the payment) or in person (paying in with cash or by cheque) at a Connect Credit Union branch. If you pay money in at a branch, there is no deposit slip to fill in, just go to the counter and give the member number, the account name and the account number. Please keep the (yellow) deposit slip receipt and give it to the TUA Treasurer (we apparently need this for auditing!)
If you are paying money in (either electronically or otherwise), please include a comment with your deposit so we can identify who you are and why you are paying us money! One suggested format it to start with your initials, and then a brief description of the reason for the deposit. e.g. MC Autumn fees or JD 2Hat regos. The number of characters available for this comment may be restricted!
This table lists all past executives of the Tasmanian Ultimate Association:
| Year | President | Vice-President | Secretary | Treasurer | Public Officer |
|---|---|---|---|---|---|
| 2009 | John Kristensen | Jemery Day | Masni Bennett | Felix Kennedy | Jemery Day |
| 2008 | Jemery Day | John Kristensen | Joe Boyer | Shavawn Donoghue | Jemery Day |
| 2007 | Jemery Day | John Kristensen | Joe Boyer | Shavawn Donoghue | Jemery Day |
| 2006 | Jemery Day | Tim Phillips | Mike Baker | Shavawn Donoghue | Jemery Day |
| 2005 | Jemery Day | Tim Phillips | Mike Baker | Shavawn Donoghue | Jemery Day |
| 2004 | Jemery Day | Asher Gentle | Mike Baker | Shavawn Donoghue | Jemery Day |
| 2003 | Jemery Day | Jeff Dunn | Madeleine Cahill | Shavawn Donoghue | Jemery Day |
The Treasurer maintains records of the Association's income and payments, supplies the auditor with the necessary statements and records at the end of the financial year, and at TUA meetings presents a summary of financial statements to date showing the full records of transactions and cash and bank balances. The Treasurer will raise cheques for expenses authorised by the Committee, and organise for those cheques to be appropriately counter signed.
The following is a list of instructions for managing finances associated with any TUA organised event, such as a league or a tournament. Now that the TUA is incorporated, tighter regulations need to be developed for management of TUA funds. These guidelines are written for tournament directors and league organisers. If you want to run one of these events, please talk to the TUA Committee first!
Receipts must also be issued for electronic deposits, so if any of these are expected then the account transactions should be monitored [ask the Treasurer how the TUA account can be electronically monitored.] Receipt originals should be written for all money received, and the receipt book, including the duplicate receipts, should eventually be returned to the TUA Treasurer at the end of the league or tournament (or when requested by the Treasurer).
Note that all money received should correspond to a written receipt. However, the person paying the money does not have to take their copy of the receipt if they don't want it. If they don't want the original, leave it in the receipt book - original receipts are usually much easier to read than carbon copies.
The main issue is to balance the receipts and the money banked.
There is no remedy for lost or never obtained receipts!
All receipts and records should itemise income and expenses. For example, if a league payment includes AFDA dues, the breakdown should be recorded on the receipt.
For the audit, our auditor will require:
